IT Procedure for Adding or Removing Personnel - 8/11/22

The operating procedure to add (onboard) or remove (offboard) a Town of Cummington committee member, board member or employee is as follows:

On Boarding (New Personnel)

Department head should: 

     1. Inform the designated IT person in writing with the name and contact information of the new person. 

     2.Indicate what level of license they are requesting. 

     3. Indicate the day and time the Microsoft 365 license should be activated.  

Off Boarding (Departing Personnel)

Department head should: 

     1. Inform the designated IT person in writing that a person will no longer be serving in their position. 

     2. Indicate the day and time they can longer access their Microsoft 365 account. 

     3. Make sure ALL town hardware (laptops, computers, printers, etc.) are returned to the town in working order. 

Send this information to IT@cummington-ma.gov.  If you have questions or do not know this information send your email and a phone number where IT can contact you.

Acceptible Use Policy - 7/25/22

At their meeting on 8.4.22, the selectboard voted on and approved two requests from the IT committee. One is an AUP- Acceptable Use Policy, the other a survey for feedback.   

 We ask that each town employee, or volunteer sign off on the AUP.

Acceptable Use Policy 

Many of you may be familiar with a typical AUP. This is a simple document to help keep our town safe and compliant with Mass General laws. We ask that each town employee, or volunteer sign off on the AUP. All board or committee chairs have received this document. This can be digitally signed and returned to IT@cummington-ma.gov or downloaded, printed, signature page signed (keep the information page), returned to the IT folder in the community house.  There are also pre-printed copies available at the Community House- on the table in the selectboard meeting room. Click here for link to AUP.

Survey Forms - 7/25/22

You can choose to complete these as individuals or use them to give feedback on what the IT committee can do to help your board, committee, commission.  The forms are located at bit.ly/01026ITNeeds or you can use the Microsoft link Microsoft Forms. 

Use this link for MS Office 365 tutorial pages with videos and text.